Duties & Responsibilities:
- Process and coordinate the non-motor insurance, staff insurance claim (PA, H&S, GTL) and Public Liability Claim (PLC).
- Liaison on work permit/ work request for office maintenance and floor plan update.
- Accountable for requisition, replacement or any other relevant matters for office telephone system, Mresponz Phone, office keys, stationeries and pantry supplies.
- Manage Tenancy Agreements and Security Agreements relevant matters for HQ and states.
- Accountable for uniform management include but not limited to requisition, distribution, stock check and data update.
- Manage renewal (if any) and process billing for courier service, utilities, telco, photocopier and water purifier.
- Accountable on general administration include but not limited to:-
-Hotel/ flight booking
-Purchase Requisition in SAGE for vendors from hotels, travelling and events.
-Name card/ envelope/ rubberstamp/ letterhead artwork verification
-Despatch’s schedules arrangement
- HQ business licences renewal.
- Prepare relevant monthly reports as requested by the Management.
- Prepare and update policy and procedure for Administration Department whenever required.
- Ensure database is updated in a timely manner ie.e-PLC, e-Uniform, stationery etc.
- Provide support and guidance to state level on general admin, uniform, facility and insurance matters.
- Assist in other ad-hoc duties as may be arranged from time to time.